The Rules of the Kites Association
The Kites Association, founded on 20 June 2007.
1 § Name and Domicile
The name of the association is Kites ry, and it shall be referred to as the Kites Association or the association in these rules. The domicile of the association is Kouvola, Finland. The association is national.
2 § Purpose
The purpose of the association is to develop and promote multilingual communication, multicultural interaction, and technical content management in order to improve the competitiveness of the Finnish economic life and public administration. At the same time, the association shall promote the development of the business operations of the players within the field into international service industry.
To achieve its objectives, the association may:
- organize publicity, publication, networking, research, development, and survey activities as well as discussion and education events;
- carry out communication within the field;
- direct or carry out research and development projects;
- give financial assistance to activities promoting the purpose of the association;
- cooperate with organizations promoting the same objectives and join them as a member.
- The association may have unregistered sub-associations or groups serving the same purpose.
- The Kites Association serves as the cooperation forum for the researches, developers, trainers, users, and other players of the field and as the Finnish coordinator for the cluster of the field that it represents. The association is non-profit.
- To support its activities, the association may receive financial assistance, donations, and sponsorship support as well as organize fund-raising and raffles with proper authorization.
3 § Members
The association may accept as a member any natural or legal person that operates in Finland, is interested in the work of the association, and approves the purpose and the rules of the association.
The association shall have both individual members and community members. The Executive Board shall approve each member on application.
4 § Resignation and Expulsion
A member may resign from the association by submitting a letter of resignation in writing to the Executive Board or the Chairman of the Executive Board or by giving a notice of resignation at a meeting of the association for entry in the minutes.
The Executive Board has the right to expel members who have not paid their due membership fees or have not fulfilled the requirements to which they have committed themselves by becoming members of the association or have caused a considerable amount of damage to the association by their conducts within or outside the association or do not fulfil the conditions of membership as stated in the law or the rules of the association.
5 § Entrance and Membership Fee
The amount of the entrance fee and the annual membership fee shall be decided by the autumn meeting.
6 § Executive Board
The association shall be represented and managed by the Executive Board consisting of seven permanent members. There shall be a deputy member elected for each member of the Executive Board. Five members of the Executive Board shall be elected from among community members and two from among individual members.
The term of the Executive Board shall be one calendar year.
The Executive Board shall elect a Vice Chairman from among its members as well as choose a secretary, a treasurer, and other necessary officials either from among its members or from outside.
The Executive Board shall be convened by the Chairman or by the Vice Chairman if the Chairman is not available whenever they consider it necessary or whenever at least half of the members of the Executive Board so demands.
The Executive Board has a quorum when the Chairman or the Vice Chairman and at least half of the members of the Executive Board are present. In the event of a vote being tied, the Chairman shall have the casting vote.
7 § Signing the Name
The Chairman and the Vice Chairman of the Board shall have the right to sign the name of the association alone. The Executive Board has the right to entitle a member of the Executive Board or an official of the association to sign the name of the association alone.
8 § Accounting Period and Audit
The accounting period of the association shall be one calendar year.
The closing of the books together with the necessary documents and the annual report of the Executive Board shall be handed over to the auditors no later than three weeks prior to the spring meeting. The auditors shall give the Executive Board their statement in writing no later than two weeks prior to the spring meeting.
9 § Meetings of the Association
The association shall hold two ordinary meetings each year.
The spring meeting of the association shall be held between January and May and the autumn meeting between September and December on a date determined by the Executive Board.
An extraordinary meeting shall be convened whenever a meeting of the association so decides or the Executive Board considers it necessary or at least one tenth (1/10) of the members entitled to vote in the association so demands in writing from the Executive Board for the handling a matter notified by them. The meeting shall be convened no later than thirty days from the presentation of the demand to the Executive Board.
At the meetings of the association, a community member shall have three votes and an individual member one vote.
An opinion supported by more than half of the votes cast shall become a decision at the meetings of the association unless otherwise stated in these rules. In the event of a tie, the chairman of the meeting shall have the casting vote, except in the case of an election, which shall be decided by lot.
10 § Convening of the Meetings of the Association
The Executive Board shall convene the meetings of the association no later than 14 days prior to each meeting with an invitation sent to each member by letter to the address mentioned in the member register or by e-mail if there is an e-mail address available.
11§ Ordinary Meetings
The spring meeting of the association shall handle the following matters:
- The meeting is opened.
- The chairman of the meeting is chosen along with a secretary, two scrutinisers of the minutes and two ballot counters if necessary.
- The legality and quorum of the meeting are recorded.
- The rules of procedure are approved.
- The closing of the books, the annual report, and the statement of the auditors are presented.
- The meeting shall decide on confirming the closing of the books and discharging the Executive Board and the other accountable from liability.
- The other matters mentioned in the meeting invitation are handled.
The autumn meeting of the association shall handle the following matters:
- The meeting is opened.
- The chairman of the meeting is chosen along with a secretary, two scrutinisers of the minutes and two ballot counters if necessary.
- The legality and quorum of the meeting are recorded.
- The rules of procedure are approved.
- The meetings shall confirm the plan of action, the budget, and the amount of the entrance and membership fee for the next calendar year.
- The Chairman of the Executive Board is elected along with the other members of the Executive Board.
- One or two auditors and deputy auditors are chosen.
- The other matters mentioned in the meeting invitation are handled.
If a member of the association wants a specific matter to be handled at the spring meeting or the autumn meeting of the association, this member shall inform the Executive Board of the matter in writing well in advance in order to have the matter included in the meeting invitation.
12 § Amending of the Rules and Dissolution of the Association
A meeting of the association may amend these rules or dissolve the association if at least three fourths (3/4) of the votes cast support the decision. The intention to amend the rules or dissolve the association shall be mentioned in the meeting invitation.
If the association is dissolved, the assets of the association shall be used to promote the purpose of the association according to the decision of the meeting deciding on the dissolution. If the association is discontinued, the assets shall be used for the same purpose.
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